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The OJEU Procurement Process:
What a would-be NHS Supplier
needs to do
Dena Godward, Assistant Chief Pharmacist,
Technical Services
Barts Pharmaceuticals,
Barts Health NHS Trust
Introduction
Finding out about tenders
PQQ
ITT
Presentations
Tender award and supply
Lessons learnt from going through the
process
Finding out about Tenders
National Groups
Previous Tenders
Procurement Specialists
Tenders Direct
http://www.tendersdirect.co.uk
PQQ
 General Information about the company
 Insurance:
 Public Liability
 Product Liability
 Employers liability
 Professional Indemnity
 Sid profile number
 Staff Info – head count, functions
 Licences
 Last 3 years annual report and accounts
 Three referees
PQQ
 HR info:
 Staff turnover last 3 years
 Sickness Absence last 3 years
 Use of agency Staff
 Registration
 Staff training and Appraisal
 Clinical Supervision
 CPD
 Capacity to take on work
 Other contracts
 Contact Management
PQQ
Quality
Supply Chain
Environmental/ Sustainability issues
Equality Issues
Health & Safety
Serious Untoward incident
ITT
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Responsiveness to Change
Service Delivery
Research & Development
Innovation
Components
Bar codes
Price Variation
Labelling
Secondary Packaging
Example Labels
Product Specification
ITT
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Quality Standards
MHRA inspection report
Drug Recall/Alert
Counterfeit medicines
Continuous Improvement
Performance Monitoring
Shelf life – 2/3rds on delivery
Detailed stability statements
Cold chain
Security of supply
ITT
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Response times
Returns Policy
Packing
Invoicing
Electronic Ordering
Contingency Planning
Alternative Supplier
Recovery Plan
Risk Management
Completing the templates
Answer the questions exactly
Attach the information requested
Save files with easy to recognise names
Meet the deadlines – allow for IT failure
If post – follow instructions about
envelopes otherwise tender response will
not be opened
Presentation
Follow the brief
Take appropriate staff
Be prepared
Answer questions that asked
Support from Trust
 Executive Team
 Strategy for PMU
 Commercial Team
 Finance Team
 HR team
 Health & Safety, Equality, Environmental
Contacts
 Trust Secretary
PMU Team
 Brief the team
 QA
 PMU
 R&D
 Business
 Procurement
 Distribution
Implementation
Plan in advance
Volumes
KPI’s
Conclusion
Assign a lead – project manage
Plan
Be organised
Brief team
Stake holder Management
Start ITT in advance